Kaizen Event Planning Checklist

当计划一个大型的kaizen事件时，使用这个检查表，确保所有的细节都需要完成。各位朋友，真是对不起，没有时间翻译成中文，因为 朋友“金刚”追的紧，就先发出英文版。如果有志愿者，翻译本文，请联系我，翻译完这个，后面还有一个38页文档。

ACES KaizenEvent Planning Checklist(59 actions for a successful large-scale ACES kaizen event)Use this checklist when planning a large-scale ACES kaizen event toensure all details needed to make the event successful are completed.   For more detailed information and examples ofeach of the following line items, please refer to the ACES Kaizen Events Reference Guide or contact your Regional LeanLeader (KPO or Process Improvement Specialist).CategoryDetailCompleted?(check)PersonAssignedNotes/CommentsPre-workSet up1Are  selected processes to be included in the kaizen event clearly defined?2Have  selected processes been written in a small paragraph to share with all team  members?3Has  a member of ACES reviewed the selected processes?4Has  the ACES Kaizen Target Sheet been used for each selected process and have all  processes been measured for their pre-work measurements?5Have  target goals been established for all selected processes?6Have  team leaders been assigned to each team?7Have  external resources (i.e SDE’s, 2PT members, other SME’s, etc) been identified  and invited?8Are  there no fewer than three people on  each team who normally perform the process as part of their regular job  duties (e.g. hourly associates/operators)?9Have  arrangements been made for a Shingijutsu sensei and interpreter to be present  (if applicable)?10If  this is a Shingi event, have transportation arrangements been made for the  sensei and interpreter to/from the airport and to/from the hotel daily?   (Who is responsible for transportation  logistics?)11(Supplies)  Are there enough cameras for each team to use to take before and after  pictures?12(Supplies)  Is there a video camera available (especially for virtual processes)?13(Supplies)  Is there an identified, dedicated location on the shop floor for each team to  use as their team conference area?14(Supplies)  Are necessary supplies available for each team shop floor area (flip charts,  sticky notes, pens, markers, cleaning supplies, whiteboard or area big enough  for creating a fishbone diagram and/or value stream map)?15Has  each team leader been provided a map of their physical process area (for  spaghetti diagrams) if available and needed?16Has  a room/location been identified for where the Team Leader/Co-Leader meeting  on Day 1 will occur?17Have  Team Leaders/Co-Leaders been made aware of the Day 1 meeting with themselves  and the sponsor/ACES Lean Leader?18Have  plans been made to serve breakfast fare, lunch or snacks to kaizen  participants?CategoryDetailCompleted?(check)PersonAssignedNotes/CommentsThink Like a Visitor19Has  an initial placeholder invitation been sent out to all participants/visitors  blocking the kaizen week off in their calendar?20Have  hotel reservations been made for out-of-town visitors?21Do  visitors have directions from the hotel to the site location?22(FC  only) Has a map of the FC been provided to visitors?23(FC  only) Do visitors have badge access into the building?24(FC  only) How do visitors know what is expected of them for Security  procedures?  (this varies from site to  site)25(FC  only) Has Security been notified of the number and purpose of visitors to the  site during the kaizen event week?26How  will visitors get from the entrance of the building to the initial meeting  place on Day 1 (are there maps or signs posted?)27In  large sites, is there a plan of communication for how visitors will know how  to get from their team area to break rooms, rest rooms, smoking areas,  etc?   (Will there be dedicated  “buddies” from the local site assigned to each visitor?)28If  more than one building entrance exists, how will visitors know where to park  and which entrance to use?29What  plans have been made for how any external consultants (such as Shingijutsu  sensei and interpreter) will enter the building?  Will there be a dedicated member from the  local team provided to get them through the turnstiles or lobby area?30What  Safety reviews/orientation arrangements have been made for visitors?   How will they know the Safety standards of  the site location?31Is  there a plan to conduct a site tour on Day 1 of the kaizen event?  If so, who will lead that tour and who will  participate?Effective Communication32Do  all team members (including visitors) have a copy of the weekly agenda?33Do  all participants know the start time/end time of the kaizen event?34Is  there a dedicated person assigned to conduct (lead) the opening and closing  ceremonies?   Does this person have a  script to use of what to cover during opening ceremonies?35Has  the opening ceremonies presentation been created (includes safety tip, week’s  agenda, team formation with pictures, description and target sheet for each  team, and opening statements by the sensei)?36Is  there a dedicated person assigned to conduct (lead) the Team Leader/Co-Leader  meeting on Day 1?    Does that person  have a script of what to cover during the Team Leader/Co-Leader meeting?37Has  a plan been created and clearly communicated to/by each Team Leader on how to  communicate department/area changes to both off-shift associates and other  site managers?38Have  pre-event communication plans been established to notify site associates of  the upcoming event (e.g. letter from GM or AM Talking Points to be read  during stand-up the week prior to the event)?39Regarding  closing ceremonies, have Regional Sr Leadership been invited to attend the  closing ceremonies by conference call?40Has  a call-in line (bridge number) and/or WebEx account been established for the  closing ceremonies?  (Who will own  creation and running of WebEx and con call?)CategoryDetailCompleted?(check)PersonAssignedNotes/CommentsTrystorming Success41Have  accommodations been made for extra Facilities Techs (especially during Day  2-4 of the kaizen event)?42Has  a process been established and clearly communicated about how a team should  request help from Facilities?43Has  a process been established and clearly communicated for a team to request  immediate purchase of supplies or equipment?44Has  Purchasing/Buying team been notified of their role in supporting the kaizen  success?45Has  a “who’s who” contact list of people in the local site location been created  and posted in the team area (including Buyer, Facilities Manager, Safety  contact, GM/Site Leader, LP Manager, and other points of contact)?46Have  commonly requested trystorming supplies (such as pvc pipe, measuring wheels,  video cameras, cleaning supplies, label makers, tape measures) been gathered  and put into a common area for each team to use?47Has  necessary safety PPE (e.g. safety vests, gloves, safety goggles, etc) been  provided to each team?Meeting Milestones  (Structure of Event)48Have  teams been provided with copies of the standard ACES Kaizen Event Milestones  and Timeline document that sets the expectation for a successful kaizen  week?49Has  each participant (and each Team Leader) been trained using the WW standard  Lean training for using a 6-step kaizen process?50Does  the Team Leader have a copy of the ACES Action Planning Template to blow up  (poster size) and post in the team area?51Have  plans for a walkaround tour on the final day of the kaizen event been  established and communicated to all participants?   Who will lead the group tour?52Has  an area/location been established to host the daily report-out meetings?53Has  a portal (like Sharepoint) been established for posting daily report-out  presentations?Celebration and Crossing  the Finish Line54Has  each Team Leader created a plan to celebrate the success of the kaizen with  his/her kaizen team?   Has the kaizen  sponsor (site leader or GM) checked with each Team Leader to verify that an  appropriate celebration/recognition plan is planned?55Is  there a plan in place for each team to send representatives to off-shifts to  explain the reasons why and impact of any changes in the department?56Have  the expectations for when kaizen financial validations (initial projections)  been clearly communicated to each Team Leader and site Controller?57Is  there an audit mechanism in place to ensure financial validations are  reported within expected timeframe?58Is  there an audit mechanism to ensure that outstanding changes are executed  after the kaizen ends (things that impact the process area but were not  executed during the week are followed up and completed)?59Is  there a check in place to ensure the kaizen results are populated in the  kaizen Sharepoint site?